In this role, your main responsibility is to manage the Direct Mail workflow, collaborating with various departments within the agency to ensure successful completion of every project.

 

Overview:

• Manages direct mail job flow with agency
• Facilitates Direct Mail jobs between Account Team and Graphics departments
• Facilitates art shipping process with Graphics team
• Schedules all mail jobs based on piece type, vendor and final destination
• Manages the turn-around times and deadlines for mail and Account Team
• Manages any in-house mailings
• Assists with client meeting prep process and ensures that Direct Mail items are provided
• Creates Job Request forms for vendors
• Creates Road to the Sales emails and sends to Account Team
• Manages any sample requests that come in from the sales team
• Helps in monitoring print vendor’s monthly schedule
• Helps to manage all equity mail using vendor’s website tools
• Creates equity mail match reports
• Assists with gathering materials for Co-op team
• Weekly and Monthly Reporting
• Assists with quoting jobs
• Assists with processing Direct Contact invoices
• Other responsibilities in the department as needed

Qualifications:

• College degree in advertising, marketing, communications or related field
• 1+ years relevant post-college work experience
• Proficient in Microsoft Office programs
• Ability and willingness to learn in-house software and platforms
• Organized with attention to detail and accuracy and ability to manage variety of tasks
• Superior time-management and project-management skills
• Ability to work in a fast-paced environment under pressure and meet tight deadlines